QuickBooks Payments Review: Features, Pricing & More

If your business is mobile and online, too, you can choose from a wider range of payment processing options, including electronic payments. E-commerce platforms sometimes offer payment processing online and in-person using their hardware (though those options can be limited compared to other systems). While cash is king when running or starting a business, credit cards are queen when it comes to fast, convenient ways to accept payments from your customers. After all, 82% of American adults had a credit card in 2023, according to the Federal Reserve. Your first step to processing credit cards with QuickBooks Online is to apply for QuickBooks Payments.

For accepting payments online, Intuit offers e-commerce processing for compatible web stores. When invoicing, you can take major credit cards as well as ACH bank transfers, and payments will be deposited into your business account in 2-3 days. Intuit QuickBooks Online offers QuickBooks Payments that you can to process credit card payments from your customer and record them automatically to your QBO account. However, if you prefer to use other merchant services or payment processors that are provided by your bank, you’ll need to manually record them properly to maintain accurate financial records.

• While it doesn’t require any special software or knowledge to do and means you can use any processor, it increases time spent on accounting/reconciliation, and increases the likelihood of human error.
• If, for some reason, you don’t want to apply a payment for a specific customer with an open balance, you can simply uncheck their invoice and a payment will not be applied.
• Your other choice is Better QuickBooks Sync, which comes in one version that currently costs $14.95/month.
• Intuit is PCI compliant and offers secure 128-bit Secure Socket Layer (SSL) encryption for cardholder and business security.
• Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.
• Get paid instantly on outstanding invoices, or create new ones on the fly to accept in-person payments right then and there.

Process payments in the Merchant Service Center

Like other options, Verosa allows you to key in card numbers manually or attached an optional card reader to swipe cards. The payments post against an open invoice, ensuring that your records are up-to-date. Like NMI, the ePNPlugIn offers a secure card vault for keeping credit cards “on file” without actually storing card numbers yourself. Once you enter a customer’s card details the first time, the card can be stored for future use by searching for the customer. The system will only show you partial card numbers and a status to determine if the card is current, as seen in the confirmation screen image below.

Online processing fees breakdown

You’ll get the same real-time transaction posting as with other integrations, eliminating the need for double entry. Fi-Soft’s cloud-based solution – called Business Portal – offers similar capabilities as Merchant Edition, but for QuickBooks Online. The solution syncs data every 5 minutes by default, but you can also manually initiate syncs. The Mobile Payments add-on lets you use your smartphone (running Windows 6 or higher) to process payments while you’re on-the-go. Transactions through the Mobile Payments module download into QuickBooks. Interestingly, InstantAccept’s website states that you’ll create invoices through InstantAccept without opening QuickBooks, which is the opposite of how other real-time integrations work.

Fee counts don’t match the number of transactions

To use the sync or plugin, you’ll need to use the ePN gateway for card acceptance. You can take cards by swiping, hand-keying, or allowing customers to pay online through a secure web form. If you’re already using QuickBooks software… You’ll need to start by identifying the version you own and locating a processor that offers a compatible solution. If you’re using QuickBooks desktop versions (Pro, Premiere, or Enterprise) or QuickBooks Online, CardFellow can help. Start by creating a free business profile to provide us with details about your business, and we’ll help you find the right fit for your needs.

Therefore, Intuit QuickBooks  Payments has PCI compliance for payment processing. For businesses that accept commercial cards, providing level 2 data can result in lower processing fees. PaymentCollect can supports level 2 as long as the processor you work with can pass level 2 data.

While we validate these reviews as best we can, CardFellow does not verify that a reviewer is using or has used a processor’s service. For internet processing and desktop processing, Intuit provides a list of minimum system requirements for effective usage that includes a 2.4Ghz processor and a current web browser. Barbara is a financial writer for Tipalti and other successful B2B businesses, including SaaS and financial companies. She is a former CFO for fast-growing tech companies with Deloitte audit experience. Barbara has an MBA from The University of Texas and an active CPA license.

How do you process credit card payments online?

Consider these best practices so you can protect your business and customers from data breaches, identity theft, and other fraudulent activities. QuickBooks Payments offers multiple solutions for small- to midsize-business owners who are looking for easier digital management of multiple payment options, like tap-to-pay cards or digital wallets. QuickBooks Online, which you’ll need to process payments through QuickBooks Payments, allows you to sign up for a free 30-day trial period.

The rates for each company change based on the processing amounts, as well as whether you process payments in person or online. A certified QuickBooks advisor, Fi-Soft is a company that offers real-time credit card processing integration for QuickBooks. Many processors offer the ePN gateway, providing you with more choices for your merchant account while still enabling QuickBooks integration.

We suggest that you find your credit card processor first so you can secure the most competitively priced merchant account and gateway. Try CardFellow’s free, no-obligation quote request tool to see pricing from multiple processing companies that offer integration with QuickBooks. If you plan on using QuickBooks only to accept payments, the $30 per month minimum price tag and QuickBooks’ high credit card processing fees make the service a lot less viable. If you have a physical storefront or you have a mobile business, you’ll likely need card readers or physical terminals while e-commerce businesses won’t need hardware.

Some e-commerce platforms offer payment processing both online and in-person. You may be limited to using their hardware for in-store or mobile purchases. Now that we’ve covered how processing a credit card payment works, let’s look at how to take credit card payments using one or more of the following methods. QuickBooks Online and the GoPayment green or blue mobile app use different steps. GoPayment green (with a green background) processes more types of credit card transactions for QuickBooks Online automatic recording than GoPayment blue.

• While customers don’t see a lot of differences between using credit and debit cards, as a business owner, there are a few things that make them distinct.
• If customers pay for open invoices in-person instead of using the QuickBooks Online email link sent with their online invoices, merchants can use the GoPayment app to receive payments.
• Given that there are other options for integrating a POS system and QuickBooks through plugins and syncing, there’s no benefit to limiting yourself to one system and processor.
• You can use it to accept payments online, with a mobile device, or by sending an electronic invoice.
• The export / import option allows you to simply export your transaction data and import it into a QuickBooks account.

Analytics, for example, offer businesses a way of tracking their processing progress and making data-driven decisions on how to grow their businesses. These kinds of reports are a staple among most processors but are not offered as part of QuickBooks Payments. While you can’t process credit cards through QuickBooks on a point-of-sale system, you can for ecommerce. If you open an online store through BigCommerce, Shopify, UltraCart, or WooCommerce, you can use QuickBooks as your payment processor. For payment processing reviews, we use a 24-point rubric to evaluate the provider. Then we examine rates, the presence and transparency of early termination fees, and any additional fees.

This may require manual processing or it may happen automatically depending on which processor you use. The processor will then request each issuing bank to transfer the funds to the merchant account. QuickBooks can accept credit cards with QuickBooks Payments, using the customer’s choice of  Mastercard, Visa, American Express, and Discover. The transaction fees vary, depending on the method used (card swipe, online invoice, or keyed).

Then consider using Intuit QuickBooks and seamless third-party software integration. This article explains the steps for credit card processing through QuickBooks Online. Fi-Soft is not a gateway, which means you’ll need a compatible gateway in addition to a merchant account in order to accept credit cards and transfer the data to QuickBooks. All versions provide accounting functions, but they do not allow for payment acceptance by themselves.

Instant eligible deposits

You’ll see an additional PaymentCollect choice in the dropdown menus, which will give options including payment/refund, manage stored cards, and more. The company told CardFellow that the plugin is very stable as it was created years ago and written to the “main SDK” for QuickBooks. Official SDKs provide information on programming best practices and detailed information that allow developers to create peripherals (like plugins) to connect to a program.

Swiping cards is more secure and results in lower costs intuit quickbooks credit card processing than hand-keying cards. Real-time plugins allow you to initiate and record payments while QuickBooks is open. Several popular real-time plugins allow you to work directly “within” QuickBooks. Essentially, when you open QuickBooks, you’ll also open the plugin, which will appear as its own window.

Plugins and gateway integration are comprehensive options that save you the most time and eliminate the risk of human error from manual entry. They also provide the most choice in terms of equipment and processors, and don’t require technical knowledge. When you use QuickBooks Point of Sale and QuickBooks Payments, your data automatically syncs with QuickBooks accounting software.