Four Ways to Restrict Access to Electronic Documents

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Businesses need to protect their electronic documents from scrutinizing eyes whether it’s confidential data regarding staff members and customers or deals or documents. Even the employees of your company are trustworthy and well-trained, one small mistake could lead to a data breach that could harm a business’s image. There are four ways to limit the use of electronic files and avoid a data breach.

The Administrative Office of the Courts solicits comments on four options that address privacy and security concerns by providing remote electronic access to the public case file records. The first option maintains the presumption that all filed court records are available both in the courthouse and electronically, but it will restrict remote access to people who have an actual need for the information, including parties, counsel, essential court employees, and judges.

The second option allows individuals to look over and download the entire record in the event of a legitimate need. This includes those who have been convicted of a crime and a judge must be able to approve the request to release information.

The third option allows the general public restricted access to specific documents that are typically found in criminal case files, including plea agreements, warrants for execution and other documents. It also restricts public access to certain information such as Social Security Numbers and financial information. It relies on the capability of prosecutors and their counsel to safeguard their rights in individual cases by filing motions to seal or block certain information from electronic access.